Categorical Grants Overview & Types What are Categorical Grants? Video & Lesson Transcript

The Federal awarding agency may require adequate fidelity bond coverage where the non-Federal entity lacks sufficient coverage to protect the Federal Government’s interest. Administrative requirements implemented by the Federal awarding agency as specified in this part. The information that the Federal awarding agency must submit to GSA for approval by OMB is listed in paragraph of this section. GSA must prescribe the format for the submission in coordination with OMB. The standards set forth in this part that affect the administration of Federal awards issued by Federal awarding agencies become effective once implemented by Federal awarding agencies or when any future amendment to this part becomes final. With the exception of subpart F of this part, OMB may allow exceptions for classes of Federal awards or non-Federal entities subject to the requirements of this part when exceptions are not prohibited by statute. In the interest of maximum uniformity, exceptions from the requirements of this part will be permitted as described in this section.

The Federal awarding agency and the non-Federal entity should, whenever practicable, collect, transmit, and store Federal award-related information in open and machine-readable formats rather than in closed formats or on paper in accordance with applicable legislative requirements. A machine-readable format is a format in a standard computer language that can be read automatically by a web browser or computer system. The Federal awarding agency or pass-through entity must always provide or accept paper versions of Federal award-related information to and from the non-Federal entity upon request. If paper copies are submitted, the Federal awarding agency or pass-through entity must not require more than an original and two copies.

• Unrecovered amounts under lump-sum agreements or cost-sharing provisions of prior years must not be carried forward for consideration in the new rate negotiation.
• Other necessary and reasonable expenses normally incident to relocation, such as the costs of canceling an unexpired lease, transportation of personal property, and purchasing insurance against loss of or damages to personal property.
• An agency shall undertake public information activities necessary to ensure that recipients and intended recipients are informed of the availability of services and benefits.
• Provides the documentary basis for recording the obligation of Federal funds in the NIH accounting system.
• The qualifications of the individual or concern rendering the service and the customary fees charged, especially on non-federally funded activities.
• For this purpose, inflows consist of Federal reimbursement for depreciation, amortization of capitalized construction interest, and annual interest cost.
• Where a letter of approval or disapproval is transmitted to a state public assistance agency in accordance with Subpart E, the letter will apply to all Federal agencies and programs.

To the extent available, the non-Federal entity must disburse funds available from program income , rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments. Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award.

Other definitions for grant (2 of

However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency or pass-through entity may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. Real property, equipment, and intangible property, that are acquired or improved with a Federal award must be held in trust by the non-Federal entity as trustee for the beneficiaries of the project or program under which the property was acquired or improved. The Federal awarding agency may require the non-Federal entity Government Grant Definition to record liens or other appropriate notices of record to indicate that personal or real property has been acquired or improved with a Federal award and that use and disposition conditions apply to the property. Under this procedure, the Federal awarding agency or pass-through entity must advance cash payments to the non-Federal entity to cover its estimated disbursement needs for an initial period generally geared to the non-Federal entity’s disbursing cycle. Thereafter, the Federal awarding agency or pass-through entity must reimburse the non-Federal entity for its actual cash disbursements.

Gains and losses on the sale, retirement, or other disposition of depreciable property must be included in the year in which they occur as credits or charges to the asset cost grouping in which the property was included. The amount of the gain or loss to be included as a credit or charge to the appropriate asset cost grouping is the difference between the amount realized on the property and the undepreciated basis of the property. Costs incurred in accordance with the non-Federal entity’s documented policies for the improvement of working conditions, employer-employee relations, employee health, and employee performance are allowable. If more than one proceeding involves the same alleged misconduct, the costs of all such proceedings are unallowable if any results in one of the dispositions shown in paragraph of this section. For PRHP financed on a pay-as-you-go method, allowable costs will be limited to those representing actual payments to retirees or their beneficiaries.

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When it comes to receiving funds, all grants are divided into two generalized classifications, direct grants and pass-through grants. A direct grant means that the recipient receives the money directly from the federal government, with no intermediary in between.

Costs of legal, accounting, and consultant services, and related costs, incurred in connection with patent infringement litigation, are unallowable unless otherwise provided for in the Federal award. The non-Federal entity’s system of internal controls includes processes to review after-the-fact interim charges made to a Federal award based on budget estimates. All necessary adjustment must be made such that the final amount charged to the Federal award is accurate, allowable, and properly allocated. Determine cost adjustments for all Federal awards in the aggregate on behalf of the Federal Government. Actions of the cognizant agency for indirect cost in making cost adjustment determinations must be coordinated with all affected Federal awarding agencies to the extent necessary.

A request for application is a type of solicitation notice in which an organization announces that grant funding is available. Government grants come with no strings, and that includes the application process, so if you are asked to submit a fee to apply or to learn more about a grant, there’s a good chance it is a scam.

Federal Agencies

For rates covering a past period, the Federal share of the unallowable costs will be computed for each year involved and a cash refund will be made to the Federal Government. If cash refunds are made for past periods covered by provisional or fixed rates, appropriate adjustments will be made when the rates are finalized to avoid duplicate recovery of the unallowable costs by the Federal Government. The application of these cost principles should require no significant changes in the internal accounting policies and practices of the non-Federal entity. However, the accounting practices of the non-Federal entity must be consistent with these cost principles and support the accumulation of costs as required by the principles, and must provide for adequate documentation to support costs charged to the Federal award. Upon taking any remedy for non-compliance, the Federal awarding agency must provide the non-Federal entity an opportunity to object and provide information and documentation challenging the suspension or termination action, in accordance with written processes and procedures published by the Federal awarding agency. The Federal awarding agency or pass-through entity must comply with any requirements for hearings, appeals or other administrative proceedings to which the non-Federal entity is entitled under any statute or regulation applicable to the action involved.

Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency. The Federal awarding agency or pass-through entity responsible for issuing a management decision must do so within six months of acceptance of the audit report by the FAC. The auditee must initiate and proceed with corrective action as rapidly as possible and corrective action should begin no later than upon receipt of the audit report. Federal programs not recently https://quickbooks-payroll.org/ audited as major programs may be of higher risk than Federal programs recently audited as major programs without audit findings. Federal program and specific Federal award identification including the Assistance Listings title and number, Federal award identification number and year, name of Federal agency, and name of the applicable pass-through entity. When information, such as the Assistance Listings title and number or Federal award identification number, is not available, the auditor must provide the best information available to describe the Federal award.

Facilities and Administrative Cost Recovery

Subpart E of this part establishes principles for determining the allowable costs incurred by non-Federal entities under Federal awards. The principles are for the purpose of cost determination and are not intended to identify the circumstances or dictate the extent of Federal Government participation in the financing of a particular program or project. The principles are designed to provide that Federal awards bear their fair share of cost recognized under these principles except where restricted or prohibited by statute. Notice of funding opportunity means a formal announcement of the availability of Federal funding through a financial assistance program from a Federal awarding agency. The notice of funding opportunity provides information on the award, who is eligible to apply, the evaluation criteria for selection of an awardee, required components of an application, and how to submit the application. The notice of funding opportunity is any paper or electronic issuance that an agency uses to announce a funding opportunity, whether it is called a “program announcement,” “notice of funding availability,” “broad agency announcement,” “research announcement,” “solicitation,” or some other term. Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass-through entity determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award.

A Federal award for an experimental, pilot, or demonstration project that is also supported by a Federal award listed in paragraph of this section. Unliquidated financial obligations means, for financial reports prepared on a cash basis, financial obligations incurred by the non-Federal entity that have not been paid . For reports prepared on an accrual expenditure basis, these are financial obligations incurred by the non-Federal entity for which an expenditure has not been recorded. Renewal award means an award made subsequent to an expiring Federal award for which the start date is contiguous with, or closely follows, the end of the expiring Federal award. Questioned costs are not an improper payment until reviewed and confirmed to be improper as defined in OMB Circular A-123 appendix C. Where the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances. Performance goal means a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate.

Misconceptions about Government Grants | #GrantChat Highlights Part 2

Institution-wide employee FTEs or salaries and wages applicable to the benefitting major functions (see Section A.1) of the institution. Depreciation on buildings used for more than one function, and on capital improvements and equipment used in such buildings, must be allocated to the individual functions performed in each building on the basis of usable square feet of space, excluding common areas such as hallways, stairwells, and rest rooms.

Full-time appointment The number of days per week and/or months per year representing full-time effort at the applicant/recipient organization, as specified in organizational policy. The organization’s policy must be applied consistently regardless of the source of support.

The acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold (See the definition of micro-purchase in § 200.1). To the maximum extent practicable, the non-Federal entity should distribute micro-purchases equitably among qualified suppliers. Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. Non-Federal entities must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. The non-Federal entity may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under a Federal award.

Where a letter of approval or disapproval is transmitted to a state public assistance agency in accordance with Subpart E, the letter will apply to all Federal agencies and programs. The remaining sections of this Appendix summarize the provisions of Subpart E of 45 CFR Part 95. If a dispute arises in the negotiation of a plan between the cognizant agency for indirect costs and the governmental unit, the dispute must be resolved in accordance with the appeals procedures of the cognizant agency for indirect costs.

Because of the diverse characteristics and accounting practices of nonprofit organizations, it is not possible to specify the types of cost which may be classified as indirect (F&A) cost in all situations. Identification with a Federal award rather than the nature of the goods and services involved is the determining factor in distinguishing direct from indirect (F&A) costs of Federal awards. The recipient must submit, no later than 120 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. A subrecipient must submit to the pass-through entity, no later than 90 calendar days (or an earlier date as agreed upon by the pass-through entity and subrecipient) after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. The Federal awarding agency or pass-through entity may approve extensions when requested and justified by the non-Federal entity, as applicable.

Sometimes, this type of grant is only issued to recipients already receiving the grant, however, other times it is offered to new applicants. This type of grant is often issued for multi-year research or educational projects. Competitive funding, also known as discretionary funding, is based on potential recipients submitting grant proposals, and reviewers making a selection based on the proposal. Recipients are not pre-determined, and the grant is issued based on the merits of the application. Having a handle on the basic definitions of federal grants as well as the restrictions or qualifications each grant type carries is a good start to being eligible for federal aid, regardless of an applicant’s locale or ambition. With a little bit of research, and a well-written proposal, an applicant can easily take the initial first steps to obtaining federal assistance, and ultimately reaching their final end goal. The categories vary widely and are geared towards a specific need or area of development.

• A negotiated fixed amount in lieu of indirect (F&A) costs may be appropriate for self-contained, off-campus, or primarily subcontracted activities where the benefits derived from an institution’s indirect (F&A) services cannot be readily determined.
• An example of a project grant was the Department of Education’s Race to the Top.
• For postal mail submission, this must include the name of an office, official, individual or function (e.g., application receipt center) and a complete mailing address.
• The accounting basis selected for costing each type of leave is consistently followed by the non-Federal entity or specified grouping of employees.
• A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life.
• Cognizant agency for indirect costs means the Federal agency responsible for reviewing and approving the governmental unit’s indirect cost rate on the behalf of the Federal Government.

These costs could include the costs of idle public safety emergency facilities, telecommunications, or information technology system capacity that is built to withstand major fluctuations in load, e.g., consolidated data centers. Gains or losses of any nature arising from the sale or exchange of property other than the property covered in paragraph of this section, e.g., land, must be excluded in computing Federal award costs.

Indirect (F&A) costs are the broad categories of costs discussed in Section B.1. If a cost grouping can be identified directly with the cost objective benefitted, it should be assigned to that cost objective. Potential applicants must be told how to get application forms, kits, or other materials needed to apply . However, since high-speed Internet access is not yet universally available for downloading documents, and applicants may have additional accessibility requirements, there also should be a way for potential applicants to request paper copies of materials, such as a U.S. Postal Service mailing address, telephone or FAX number, Telephone Device for the Deaf , Text Telephone number, and/or Federal Information Relay Service number. When significant parts of a Federal program are passed through to subrecipients, a weak system for monitoring subrecipients would indicate higher risk.

Crafting a convincing proposal is so challenging that applicants often hire professional help. The agency does not provide the block grant funds to another provider in the same geographic area.

Receiving a government grant is highly prestigious and often brings an individual or entity to the attention of other donors or sources of revenue. Charles is a nationally recognized capital markets specialist and educator with over 30 years of experience developing in-depth training programs for burgeoning financial professionals. Charles has taught at a number of institutions including Goldman Sachs, Morgan Stanley, Societe Generale, and many more. View useful tips for completing EPA Form , Preaward Compliance Review Report for All Applicants and Recipients Requesting Federal Financial Assistance. Communities that have been affected by mass violence incidents may be able to apply for assistance through several DOJ grants. On determining that services were wrongfully denied, an agency shall take appropriate action to correct the practices or procedures of the provider. To find out what you might qualify for, use USAGov’s benefits locator tool.

This program, among other things, gives states massive amounts of money in order to start private insurance exchanges to help individuals buy insurance. Because of the controversial nature of the bill, some Republican governors have refused federal government money in order to not comply with the federal government’s requirements. They have, thus, left billions of dollars on the table as an act of protest against the controversial piece of legislation. Categorical grants are a major part of American society, even if we don’t always realize it. Anti-poverty programs, such as Medicaid and Head Start, are categorical grants.

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